OBD Database
REPORTING PUBLICATIONS IN THE OBD DATABASE
The OBD Database (the Charles University register of all publication activities) serves for the automatic sorting of publications and for their evaluation by means of allocating points, which are then registered in the so-called RIV Register (Information Register of the Results), a database of the Research, Development and Innovation Council of the Government of the Czech Republic. This database is crucial because the number of RIV points produced at the given workplace is then recalculated into funds for the scientific performance of this workplace and these funds are allocated to it within its budget. Therefore, please pay great attention to reporting publications to the OBD database.
WHY SHOULD THE PUBLICATION OF THE OBD BE REPORTED?
It is obligatory for employees in the AP and VP categories to report all publications on behalf of the Institute of International Studies FSV UK at least to the extent defined by the job description. Moreover, this obligation also applies to students participating in research projects (e.g. SVV) or to those whose publications were published with the support of the IMS, and furthermore to all those who are investigators or co-investigators in any other grants, e.g, the Czech Science Foundation (GACR) or the Technology Agency of the Czech Republic (TACR), and have the opportunity to ascribe these points to the IMS account.
The publishing outputs within the OBD database are classified both according to the grant projects under which they were created and by the workplaces where they were created. In addition to the correct and complete dedication of the text in its introductory note (or in the case of a book in the imprint), where the author specifies the name and the number of the grant, the name and address of the workplace, the result must also be correctly entered into the database. If this does not happen (i.e., the project or workplace or the output type is entered incorrectly), the result can be largely degraded by the system and in some cases even evaluated as invalid. Entering the outputs incorrectly can result in penalization, i.e. no money is paid out for the output, or even on the contrary - the workplace is required to pay a fine for the invalid output, which means that it loses both the income from the publication and the amount equal to the fine. In the case of all projects, and grants in particular, misreporting a publication in the OBD database has fatal consequences on the grant agency's ongoing or final evaluation of the project !!!
HOW TO REPORT PUBLICATIONS FUNDED BY A GRANT?
While filling in the form in the OBD database, you can find the "Enter a grant from the code list" option in the "Financing mode" section. After clicking on this key, an offer with all the registered grants will open. Afterwards you will be able to search by number, name of the principal investigator, grant name, etc.
Examples of collective (grant) projects at IMS:
|
Abbreviation |
Name |
Main investigator |
Note |
|
COOP |
Cooperatio |
UK |
It is mandatory to choose as a primary field either History or Area Studies |
|
SVV 260726 - Year 2023 |
Měnící se svět? Politicko-společenské problémy Severní polokoule a jejich historická reflexe |
doc. PhDr. Tomáš Nigrin, Ph.D. |
Note: The fastest is to search grants by the main investigator.
HOW TO REPORT A PUBLICATION AT IMS?
Please report all publications at IMS, including those that have been created as part of grant projects investigated at FSV UK. There are a number of options (including public resources, non-public resources, etc.) in the "financing method" section. Select the third key from the top "I-Institutional Support". Select "FSV - Institute of International Studies" in the menu. For internal staff this box is pre-filled, students and externalists have to fill it out.
Deadlines
The OBD Registers can be used to register publications on a continuous basis. For the purposes of calculating the remuneration for publishing, the deadline is always set at 30th November each year. The publication for each calendar year must be entered into the database by 25th March of the following year at the latest. The materials for collective outputs (see below) must be submitted to Pavla Kačmárová (pavla.kacmarova@fsv.cuni.cz) by 15th March. Otherwise, the outputs will not be counted in the previous year but they will be counted in the next year (for example, the publication of 30th March 2021 will not be reported for 2020 but only for 2021).
WHAT TO BE CAREFUL ABOUT?
- Pay attention to assigning the right grant and workplace;
- It is necessary to enter a large amount of information about the text into the OBD database- you need to know the page ranges, ISBN / ISSN, annotation in both Czech and English, the annotation must not be the title of the publication!
- The reported result must correspond to reality;
- Do not enter publications that have not come out yet;
- In the annotations, avoid words such as conferences, studies, proceedings.
DO THE AUTHORS ENTER THEIR OUTPUTS IN THE REGISTER THEMSELVES?
a) Individual outputs are entered by each author himself or herself. In the event of confusion, Pavla Kačmárová (pavla.kacmarova@fsv.cuni.cz) can provide an explanation or demonstrate how to resolve the problem.
DOWNLOAD THE INSTRUCTIONS HERE
b) Collective outputs (collective articles, proceedings, collective monographs) will be entered into the OBD by Pavla Kačmárová (pavla.kacmarova@fsv.cuni.cz) on the basis of completed materials, which will be provided by the head of the author's team or the lead editor (editor, etc.). Incorrect classification even of only one sub-output will result in refusal to accept the whole publication and degrading the work of the whole team! An additional correction is not possible in these cases. In the documentation, you only need to fill in the part that relates to the specific output type.
If you have the impression that some information is missing, inaccurate or incomprehensible, write to T. Weiss at Weiss@fsv.cuni.cz.
